The responsibilities of the Club Secretary have expanded over the years as the Internet has played an increasing role in club activities.  In light of this, many District 7040 clubs may find it more practical to create the role of eSecretary to allow the duties to be divided.

While this is not a formally designated position, we encourage clubs to consider this to share the dutieswhere appropriate.  This might be a great position to draw in a newer member.  In many clubs this role might naturally fall to the webmaster.

Here is a suggested list of duties that might be carried out by a club eSecretary; each club will have a different set of requirements;

  • Maintaining a club website (unless the club has a separate designated webmaster.)
  • Maintaining club records on the District 7040 website;
    • Add and remove new and past members from the roster.
    • Maintain listings of club events for publication on the District Website.
    • Maintain the club profile on the district website.
    • Maintain attendance records on the district website when that feature is activated.
  • Maintain club records on the RI website
  • Assist club members to register on the district website
  • Update members periodically on the features available on the District Website, particularly those available only to logged in members;
    • Club Roster
    • Electronic Post Office
    • District Directory
  • Maintaining a Club Blog or newsletter online.
  • Maintaining a club calendar online through Google Calendar.
  • Ensuring that new members are aware of the resources available to Rotarians online, especially the club rosters and electronic post office available on the District 7040 Website.

Thanks to Bonnie Black of RC Plattsburgh for inspiring this list with hers.